Outreach/Evangelism/In-Reach Event Planning Form

New Faith Baptist Church International Outreach/Evangelism/In-ReachEvent Planning Form

The Great Commission – 19 Therefore go and make disciples of all nations, baptizing them in the name of the Father and of the Son and of the Holy Spirit, 20 and teaching them to obey everything I have commanded you. And surely I am with you always, to the very end of the age.” – Matthew 28:19-20

Overview: Outreach/Evangelism/In-Reach Planning Schedule for Ministry OutreachLead

Instructions: This form is required to be submitted prior to your event (Planning Form) and after your event (Victory Form) to track the church’s outreach progress.

Definitions: Outreach is reaching out to the public outside of the church, In-Reach is reaching within the church for building up, and Evangelism is sharing/communicating the Good News.

2 Months Prior:

  • Submit Page #1 of the Outreach Event Planning Packet
  • Submit completed budget to Outreach/Evangelism Department for approval
  • Meet with Core Team Coordinator
  • Plan and secure promotions (church bulletins/announcements, email/text/website, etc.)
  • Communicate requests/requirements for key participants
  • Plan and secure facility needs (equipment, electrical, etc.)
  • Plan and secure audio/visual needs
  • Request site permit and/or Village approval with OEM department
  • Begin promoting the event

1 Month Prior:

  • Meet with Core Team Coordinator for updates / Provide date of meeting on the Planning Form
  • Order/Arrange necessary supplies
    • Tables
    • Chairs
    • Tents
    • Rides
    • Tracks
    • etc
  • Confirm key participants; give new updates
  • Order any last minute supplies
  • Create and communicate the detailed “day-of event” timeline and layout to team and team leaders
    • Promotion details and schedule
    • Volunteer Spot
    • Project Agenda

2 Weeks to 1 Week Prior:

  • Meet with Core Team Coordinator for updates
  • Distribute finalized details and “day-of event” timeline to all key leaders
  • Secure Insurance waver
  • Conduct a volunteer meeting and finalize all participation

Within 1 Week After: (Outreach Lead)

  • Meet with Core Team Coordinator for recap
  • Return Victory Report to Outreach/Evangelism Department
  • Return video and still shots of outreach event
  • Send thank-you emails to all leaders and key participants

Ministry Information:

Outreach/Evangelism/In-Reach Event Planning Form

The following is to be used to gather information for publication in the weekly bulletin.

    OEM Event/Project Information:

    Needs Assessment Checklist: