Outreach/Evangelism/In-Reach Event Planning Form

New Faith Baptist Church International Outreach/Evangelism/In-ReachEvent Planning Form

The Great Commission – 19 Therefore go and make disciples of all nations, baptizing them in the name of the Father and of the Son and of the Holy Spirit, 20 and teaching them to obey everything I have commanded you. And surely I am with you always, to the very end of the age.” – Matthew 28:19-20

Overview: Outreach/Evangelism/In-Reach Planning Schedule for Ministry OutreachLead

Instructions: This form is required to be submitted prior to your event (Planning Form) and after your event (Victory Form) to track the church’s outreach progress.

Definitions: Outreach is reaching out to the public outside of the church, In-Reach is reaching within the church for building up, and Evangelism is sharing/communicating the Good News.

2 Months Prior:

Submit Page #1 of the Outreach Event Planning Packet
Submit completed budget to Outreach/Evangelism Department for approval
Meet with Core Team Coordinator
Plan and secure promotions (church bulletins/announcements, email/text/website, etc.)
Communicate requests/requirements for key participants
Plan and secure facility needs (equipment, electrical, etc.)
Plan and secure audio/visual needs
Request site permit and/or Village approval with OEM department
Begin promoting the event

1 Month Prior:

Meet with Core Team Coordinator for updates / Provide date of meeting on the Planning Form
Order/Arrange necessary supplies
- Tables
- Chairs
- Tents
- Rides
- Tracks
- etc
Confirm key participants; give new updates
Order any last minute supplies
Create and communicate the detailed “day-of event” timeline and layout to team and team leaders
- Promotion details and schedule
- Volunteer Spot
- Project Agenda

2 Weeks to 1 Week Prior:

Meet with Core Team Coordinator for updates
Distribute finalized details and “day-of event” timeline to all key leaders
Secure Insurance waver
Conduct a volunteer meeting and finalize all participation

Within 1 Week After: (Outreach Lead)

Meet with Core Team Coordinator for recap
Return Victory Report to Outreach/Evangelism Department
Return video and still shots of outreach event
Send thank-you emails to all leaders and key participants

Ministry Information:

Outreach/Evangelism/In-Reach Event Planning Form

The following is to be used to gather information for publication in the weekly bulletin.

Today's Date:

Ministry Name: *

Department Staff Leader Name:

Name of OEM Coordinator (will be assigned):

Ministry Chairperson Name:

Ministry Chairperson Phone:

Ministry Chairperson Email:

Ministry OEM Leader Name:

Ministry OEM Leader Phone:

Ministry OEM Leader Email:

OEM Event/Project Information:

Name of OEM Event/Project:

Type of OEM Event/Project:
OutreachIn-ReachEvangelism

Date and Time of OEM Event/Project:
[datetime class:form-control datetime-285 date-format:mm/dd/yy time-format:HH:mm]

Name of Location and Address:

Is this OEM Event/Project a Fundraiser? *

If yes, how much do you plan to raise?

Do you need money (budget) to do this event (i.e., candy, flyers,etc) ?

If you need a budget, what is your estimated budget for each item needed for the event?

Brief Description and Goal of Event:

Task List to Complete Event (Task, Start/End Date, Owner):

Number of people planning to reach for Christ?

1 Month Prior to Event meet with the OEM Coordinator and Volunteers. Please provide a date for this meeting and location.

How many people planning to volunteer for this event ?

Needs Assessment Checklist:

Multi Select Checklist Items:

If Tables,Chairs, and Tents Needed How Many?

If Extra Man Power is Needed What Roles and How Many People?

Other Notes or Information:

Office Use Only

Event/Project Approved by Staff:

Date-Time: